0:00:02	03:59:52 PM	Start Audio Recording [03:59:52 PM]	
 0:00:05	03:59:55 PM	Invocation – Pledge of Allegiance	
 0:00:36	04:00:27 PM	1. Approval of Agenda	
 0:00:38	04:00:28 PM	Motion	The motion was made by Councilor Carter and seconded by Councilor Rodriguez to approve the Agenda.
 0:00:42	04:00:32 PM	Vote	The vote was as follows:  Yes - Carter, Rodriguez, Forrest, Niemeier, Walterscheid, Anaya-Flores, Chavez; No - None; Absent - Waters; the motion carried.
 0:01:05	04:00:55 PM	2. Routine and Regular Business	A. Consider Approval to Rescind RFP 2023-09 for Cemetery Grounds Maintenance and Grave Opening/Closing and Resolicit Revised RFP
 0:01:20	04:01:10 PM		Mayor Janway asked Mrs. Madrid-Boyea to briefly discuss Agenda item 2A, Consider Approval to Rescind RFP 2023-09 for Cemetery Grounds Maintenance and Grave Opening/Closing and Resolicit Revised RFP. Mrs. Madrid-Boyea said the City of Carlsbad solicited proposals for the cemetery grounds maintenance and grave opening and closing services contract. She said the City of Carlsbad received two proposals, one from Garden Mart, Inc. and one from Orlanda Garza dba Guadalupe Pest Control. She said the proposals were evaluated and scored by a six-person committee based on a 100 point scale and the contract was awarded to Orlando Garza at the August 8, 2023 regular Council meeting. She said the City of Carlsbad a protest from Garden Mart, Inc which requested an award to the remaining bidder or to resubmit the RFP. Mrs. Madrid-Boyea said after reviewing the scope of work required in the RFP, the City of Carlsbad finds that it is in the best interest of the City to rescind both offers received and solicit proposals to a revised RFP. 
 0:02:25	04:02:15 PM		Councilor Niemeier said we do not take away an award because of a protest. She said was there something valid within the protest that we need to be concerned about. Mrs. Madrid-Boyea introduced Rich Olson. She said Mr. Olson is part of the Council that has been retained to assist the City of Carlsbad on this matter. She said to direct question to Mr. Olson. Mr. Olson said the basis of the protest had to do with an issue with one component of the RFP; irrigation maintenance and repair at the cemetery required a license under the Construction Industries Division called a MS6 license. He said this component of the RFP does require this license and the determination was made that the offers need to be rescinded, the award needs to be revoked, and the RFP needs to be revised and resubmitted. Mr. Olson said Mr. Garza does not have an irrigation license. Councilor Niemeier asked if this is part of the RFP. Mr. Olson said it was part of the RFP. 
 0:04:49	04:04:39 PM		Councilor Forrest asked if Garden Mart possesses the MS6 license. Mrs. Madrid-Boyea said she cannot answer on behalf of Garden Mart. Mr. Olson said to his understanding, Garden Mart has made the representation that they have a MS6 license. 
 0:05:37	04:05:27 PM		Councilor Forrest asked if the RFP is going to go back to the same committee to reconsider both Garden Mart and Orlanda Garza to be awarded the contract. Mayor Janway said he recommends it be presented to six different individuals throughout the community. 
 0:06:10	04:06:00 PM	Motion	The motion was made by Councilor Rodriguez and seconded by Councilor Niemeier to approve to Rescind RFP 2023-09 for Cemetery Grounds Maintenance and Grave Opening/Closing and Resolicit Revised RFP.
 0:06:40	04:06:30 PM	Vote	The vote was as follows:  Yes - Carter, Rodriguez, Forrest, Niemeier, Anaya-Flores, Chavez; No - None; Abstain - Walterscheid; Absent - Waters; the motion carried.
 0:07:11	04:07:01 PM	3. Consider Approval of Resolution 2023-58, a Resolution authorizing submission of a New Mexico 2023 Community Development Block Grant to the New Mexico Department of Finance and Administration and approval of Project Selection	Mrs. Barrios-Testa said she is pleased to report that we are eligible to apply again. She said the City held public meetings in preperation of this application and City staff recommends the Alejandro Ruiz Senior Center for possible Community Development Block Grant (CDBG) funding. She said we are currently finishing Phase 2 and we are expecting additional funds for this project. She said with the CDBG and Aging and Long-Term Services funding that we are getting prepared to secure, it will bring Phase 3 to a total of $2.3 million to complete the project and it will be used towards the renovation of additional rooms, provide additional ADA restrooms and multi-purpose rooms. Mrs. Barrios-Testa said she is also looking at fire sprinklers and alarm systems, as well as a PA system. 
 0:09:18	04:09:08 PM	Motion	The motion was made by Councilor Anaya-Flores and seconded by Councilor Niemeier to approve of Resolution 2023-58, a Resolution authorizing submission of a New Mexico 2023 Community Development Block Grant to the New Mexico Department of Finance and Administration and approval of Project Selection.
 0:09:23	04:09:13 PM	Vote	The vote was as follows:  Yes - Carter, Rodriguez, Forrest, Niemeier, Walterscheid, Anaya-Flores, Chavez; No - None; Absent - Waters; the motion carried.
 0:09:38	04:09:28 PM	4. Adjourn	
 0:09:42	04:09:32 PM	Motion	The motion was made by Councilor Anaya-Flores and seconded by Councilor Rodriguez to adjourn.
 0:09:53	04:09:43 PM	Vote	The vote was as follows:  Yes - Carter, Rodriguez, Forrest, Niemeier, Walterscheid, Anaya-Flores, Chavez; No - None; Absent - Waters; the motion carried.
 0:10:08	04:09:58 PM	Adjourn	
 0:10:11	04:10:04 PM	Stop Audio Recording