0:00:02 06:00:29 PM Start Audio Recording [06:00:29 PM] 0:00:04 06:00:32 PM Invocation – Pledge of Allegiance 0:00:30 06:00:57 PM 1. Approval of Agenda 0:00:32 06:00:59 PM Motion The motion was made by Councilor Carter and seconded by Councilor Waters to approve the Agenda 0:00:36 06:01:03 PM Vote The vote was as follows: Yes - Rodriguez, Estrada, Shirley, Walterscheid, Anaya-Flores, Chavez, Waters, Carter; No - None; Absent - None; the motion carried. 0:00:54 06:01:22 PM 2. City of Carlsbad Financials – August 2021 0:00:59 06:01:26 PM Mrs. Salcido Mrs. Salcido explained the revenues and expenditures as of August 2021 for the General Fund and selected Enterprise and Special Funds contained within the City Budget. 0:02:25 06:02:52 PM 3. Consider Approval of Resolution 2021-54, a Resolution making certain Budgetary Adjustments to the 2021-22 Fiscal Year Budget 0:02:37 06:03:04 PM Mrs. Salcido Mrs. Salcido reviewed the revenue and expenditures making certain Budgetary Adjustments to the 2021-2022 Fiscal Year Budget highlighting the General Fund, the Health Insurance Fund, Transit, Solid Waste, Youth Sports Complex, Water & Sewer Fund, and Lodgers' Tax Promotion Fund. Councilor Walterscheid asked why the Water Park Manager was made into a full time postion, being that the Water Park is only open during the summer months. Mayor Janway said the Water Park Manager will now be working at the Youth Sports Complex, Golf Course and still maintain the Water Park, which need to be maintained throughout the year. 0:06:46 06:07:13 PM Motion The motion was made by Councilor Rodriguez and seconded by Councilor Anaya-Flores to approve Resolution 2021-54, a Resolution making certain Budgetary Adjustments to the 2021-22 Fiscal Year Budget 0:06:53 06:07:20 PM Vote The vote was as follows: Yes - Rodriguez, Estrada, Shirley, Walterscheid, Anaya-Flores, Chavez, Waters, Carter; No - None; Absent - None; the motion carried. 0:07:09 06:07:36 PM 4. Routine and Regular Business A. Minutes of the Regular City Council Meeting held on September 28, 2021 B. City Personnel Report C. Purchasing 1) Consider Approval to Advertise Invitation to Bid for the construction of the Rose Street Sewer Forcemain 2) Consider Approval to Advertise Invitation to Bid for the rehabilitation of the Bataan Sewer Lift Station 3) Consider Approval to Award Bid 2021-08 to Masek Rocky Mountain Golf Cars for the lease of 45 Electric Golf Carts for Lake Carlsbad Golf Course D. Contracts and Agreements 1) Consider Approval of Agreement between the City of Carlsbad and Precision Fireworks LLC for July 4, 2022 Fireworks show at Lake Carlsbad 2) Consider Approval of Agreement between the City of Carlsbad, Eddy County and Carlsbad Municipal Schools for the provision of School Resource Officers 3) Consider Approval of Agreement between the City of Carlsbad and New Mexico Department of Transportation for a Section 5311 and Section 5339 grant for funding assistance for Carlsbad Municipal Transit System E. Monthly Reports 1) Human Resources Department September 2021 2) Municipal Court Department September 2021 F. Set the Date: December 14, 2021 1) Ordinance Amending Chapter 2, Article IV, Division 9 of the Carlsbad Code of Ordinances regarding the City of Carlsbad Disabilities Advisory Board; decreasing the number of members of the board from seven to five, setting the board to meet quarterly as opposed to monthly, and appointing the Director of Planning and Regulation as Secretary to the board 0:07:41 06:08:08 PM Mayor Janway Mayor Janway asked Mr. Cass to discuss C.2 Approval to Advertise Invitation to Bid for the rehabilitation of the Bataan Sewer Lift Station, Chief Skinner to discuss D.2 Approval of Agreement between the City of Carlsbad, Eddy County and Carlsbad Municipal Schools for the provision of School Resource Officers and Chief Lopez to discuss D.1 Approval of Agreement between the City of Carlsbad and Precision Fireworks LLC for July 4, 2022 Fireworks show at Lake Carlsbad Mr. Cass explained this is a request to send out to bid for the Bataan Lift Station, this is funded by Capital Outlay from the ICIP program that is submitted every year. He said we are fortunate that last year we received over $4M and this project will be done with money received. Chief Lopez explained this request is for an agreement with Precision Fireworks LLC for the fireworks show at the beach area. He said in 2019 the City started contracted out the fireworks show and he feels 2021 was an awesome show, and expects another great show next year. He said this date needs to be secured for the 4th of July, as they can only do so many shows on the 4th. He said he is happy here in Carlsbad we celebrate on the actual 4th of July and have not moved the celebration date. Councilor Walterscheid asked if Chief Lopez thinks this company's show if better than what the firefighters use to put on for the City? Chief Lopez answered to have a better show it would take more money, he does feel the company does a good show. Chief Skinner explained this is a request to renew the agreement with the Sheriff's Office for School Resource Officers. He said this agreement originated in 2016 and renewed in 2018, which expired. He said this agreement would continue the original terms. Councilor Chavez asked how many SRO's there are. Chief Skinner said there are 2 active and ECSO has 1. Councilor Chavez asked if the SRO's are assigned at the Carlsbad High School. Chief Skinner said, yes that is where they are assigned, however they try to get around to all schools. 0:13:00 06:13:27 PM Motion The motion was made by Councilor Rodriguez and seconded by Councilor Estrada to approve Routine and Regular Business 0:13:05 06:13:32 PM Vote The vote was as follows: Yes - Rodriguez, Estrada, Shirley, Walterscheid, Anaya-Flores, Chavez, Waters, Carter; No - None; Absent - None; the motion carried. 0:13:20 06:13:48 PM 5. Consider Approval of Resolution 2021-55, a Resolution authorizing the acceptance of Capital Outlay Grant Agreement from the New Mexico Department of Transportation for West Mermod Street Improvement Project 0:13:36 06:14:03 PM Mr. Cass Mr. Cass explained this a request to accept a grant from the Capital Outlay Grant from NMDOT to put a double layer of micro seal on Mermod, the enitre length of W. Mermod St. from the railroad tracks to Texas St. He said this should be the LGRF project, which requires a 25% match. He said this is for $302,784.33 with the 25% match included in the amount. Councilor Rodriguez asked where the end of Mermod is considered, would that be at the irrigation canal? Mr. Cass said yes, where Mermod transitions into Texas St. 0:14:55 06:15:22 PM Motion The motion was made by Councilor Carter and seconded by Councilor Walterscheid to approve Resolution 2021-55, a Resolution authorizing the acceptance of Capital Outlay Grant Agreement from the New Mexico Department of Transportation for West Mermod Street Improvement Project 0:14:59 06:15:26 PM Vote The vote was as follows: Yes - Rodriguez, Estrada, Shirley, Walterscheid, Anaya-Flores, Chavez, Waters, Carter; No - None; Absent - None; the motion carried. 0:15:14 06:15:41 PM 6. Consider Approval of Resolution 2021-56, a Resolution authorizing the acceptance of Transportation Project Fund Agreement from the New Mexico Department of Transportation for Old Cavern Highway Improvement Project 0:15:31 06:15:58 PM Mr. Cass Mr. Cass explained this is a request to accept grant funding from NMDOT, the transportation project fund. He said this is a 5% match, was a very simple and streamlined process. He said the amount of $501,600.00 will be to improve Old Cavern Hwy from National Parks Hwy to Farris St. He said he likes this new program, it was a breath of fresh air going through the SERTPRO process this year. He said NMDOT distributed funds to a lot of communities. Councilor Rodriguez asked if our 5% of $26,400 is included in the $501,600? Mr. Cass said yes it is included in the $501,600 amount. Councilor Walterscheid asked if the water and sewer lines would be replaced. Mr. Cass answered water and sewer lines would be replaced from Farris St. to Chapman Rd. He said the road will be improved before the water and sewer line project gets started. He said these are 2 different projects. Councilor Walterscheid asked if the new road will be cut for the water and sewer line project. Mr. Cass said no. Mr. Cass said the water and sewer lines will be put in from Farris St. to Chapman Rd. and new pavement would be laid, as the new road will be from National Parks Hwy to Farris St. Mr. Cass said the City will look for more funding to install sidewalks, curbs and gutters. Councilor Walterscheid asked if the water and sewer lines would be done before the pavement. Mr. Cass said yes, however this is not included in the phase for repaving Old Cavern Hwy from National Parks Hwy to Farris St. Councilor Walterscheid asked again about the sewer line at Farris St., Mr. Cass said if the pavement was cut if would be a small patch. Councilor Chavez asked if this would be chip seal. Mr. Cass said this will be 3' of superpave. He said this would be 1 layer of high traffic density on top of base, reclaim the base, re-roll the base and 2' of superpave on top, to get it back to more of the original form. Councilor Walterscheid if there would be shoulders added. Mr. Cass said there would be no shoulders. Councilor Walterscheid said there should be shoulders. Mr. Cass said there is not enough room or money for shoulders to be added. Councilor Walterscheid said something should be done for the south side of town. Mr. Cass stated, the south side is getting new pavement not chip seal. Councilor Shirley asked about the SERTPRO program. He asked if the program would be on the chopping block or if it would be around. Mr. Cass said the new process that is now in effect saved SERTPRO. Mr. Cass said all projects submitted this year were funded by NMDOT. 0:21:42 06:22:09 PM Motion The motion was made by Councilor Rodriguez and seconded by Councilor Waters to approve Resolution 2021-56, a Resolution authorizing the acceptance of Transportation Project Fund Agreement from the New Mexico Department of Transportation for Old Cavern Highway Improvement Project 0:21:46 06:22:13 PM Vote The vote was as follows: Yes - Rodriguez, Estrada, Shirley, Walterscheid, Anaya-Flores, Chavez, Waters, Carter; No - None; Absent - None; the motion carried. 0:22:01 06:22:28 PM 7. Consider Approval of Resolution 2021-57, a Resolution supporting a fair and just redistricting plan in New Mexico, particularly in Southern New Mexico which contains significant rural populations and has experienced substantial growth 0:22:21 06:22:48 PM Mrs. Barrios-Testa Mrs. Barrios--Testa explained this is a request for equitable redestricting process for U.S. Congressional Districts in New Mexico. She said regardless of political affiliation, there should be an evenhanded approach when it comes to redistricting and that all New Mexicans and the communities they live in are fairly represented. Councilor Waltershceid asked if this request means we like the redistricting that has been done. Mayor Janway read this statement: this resolution is very important, while it is still early in the redistrictring process, we need to quickly establish that we are watching the process and demand that Carlsbad and Eddy County receive fair treatment. Some of the maps that have been proposed divide up Eddy County and Southeastern New Mexico in a way that will deminish our vote. A resolution such as this will be sent to the redistricting committee to let them know of our concern and we encourage you to pass this resolution. Councilor Walterscheid agreed with the statement. Councilor Rodriguez agreed with Mayor Janway's statement and said he would back up Mayor Janway. He also said he remembers the Speaker of the House said this could happen once the Census was completed. He said our census was not done very well, he said we were not counted appropriately and our 10% vacancy is assinine and makes no sense. He said the mancamps were not properly counted and we will not receive the proper funding for infrastructure. 0:24:55 06:25:22 PM Motion The motion was made by Councilor Rodriguez and seconded by Councilor Anaya-Flores to approve Resolution 2021-57, a Resolution supporting a fair and just redistricting plan in New Mexico, particularly in Southern New Mexico which contains significant rural populations and has experienced substantial growth 0:25:01 06:25:28 PM Vote The vote was as follows: Yes - Rodriguez, Estrada, Shirley, Walterscheid, Anaya-Flores, Chavez, Waters, Carter; No - None; Absent - None; the motion carried. 0:25:19 06:25:46 PM 8. Council Committee Reports 0:25:30 06:25:57 PM Councilor Rodriguez Councilor Rodriguez said this is not really Council related but informed the group there will be a continuation of HB 33, which is a MIL for the maintenance of the Carlsbad School System. He recommends everyone read it and vote according to your opinion. 0:25:58 06:26:25 PM Mayor Janway Mayor Janway asked if anyone in the audience would like to address the Council. No one appeared. 0:26:03 06:26:30 PM 9. Adjourn 0:26:09 06:26:36 PM Motion The motion was made by Councilor Anaya-Flores and seconded by Councilor Waters to Adjourn 0:26:16 06:26:43 PM Vote The vote was as follows: Yes - Rodriguez, Estrada, Shirley, Walterscheid, Anaya-Flores, Chavez, Waters, Carter; No - None; Absent - None; the motion carried. 0:26:34 06:27:04 PM Stop Audio Recording