0:00:02	06:01:30 PM	Invocation – Pledge of Allegiance	
 0:00:02	06:01:29 PM	Start Audio Recording [06:01:29 PM]	
 0:00:16	06:01:44 PM	Invocation – Pledge of Allegiance	
 0:00:22	06:01:49 PM	1. Approval of Agenda	
 0:00:25	06:01:52 PM	Motion	The motion was made by Councilor Carter and seconded by Councilor Rodriguez to approve the Agenda
 0:00:29	06:01:56 PM	Vote	The vote was as follows:  Yes - Carter, Rodriguez, Estrada, Shirley, Walterscheid, Anaya-Flores, Chavez; No - None; Absent - Waters; the motion carried.
 0:00:42	06:02:09 PM	2. Routine and Regular Business	A. Minutes of the Regular City Council Meeting held on June 8, 2021 B. Minutes of the Special City Council Meeting held on June 15, 2021 C. City Personnel Report D. Purchasing 1) Consider Approval to Advertise Invitation to Bid for Street Maintenance for various city projects 2) Consider Approval to Advertise Invitation to Bid for Ready Mix Concrete for city projects E. Agreements 1) Consider Approval of Agreement between the City of Carlsbad and Rocking WD Services for Bird Abatement and Management for various City Departments 2) Consider Approval of Agreement between the City of Carlsbad and Strategies 360 to provide Professional Lobbying Services in New Mexico 3) Consider Approval of Agreement between the City of Carlsbad and RBC Capital Markets to provide Loan Redemption Services for City’s outstanding Loans 4) Consider Approval of Agreement between the City of Carlsbad and Carlsbad Municipal Schools for Various Services for the 2021-22 Fiscal Year F. Monthly Reports 1) Community Development Department May 2021 2) Municipal Services Department May 2021 3) Utilities Department May 2021
 0:01:13	06:02:40 PM	Mayor Janway	Mayor Janway asked Mrs. Austin to discuss E.3 Consider Approval of Agreement between the City of Carlsbad and RBC Capital Markets to provide Loan Redemption Services for City’s outstanding Loans and asked Mr. Lowe to discuss E.4 Consider Approval of Agreement between the City of Carlsbad and Carlsbad Municipal Schools for Various Services for the 2021-22 Fiscal Year  Mrs. Austin explained the Finance Department with support from the Budget Committee has been managing the City's outstanding debt.  She said this includes redeeming and refinancing debt, in August of 2019 that saved the City $2.3 milltion in interest.  She said the City has an oppotunity to redeem governmental and enterprise debt totalling $8.5 million, which will save the City $1.1 million in interest.  She said this will leave the City with two outstanding loans, the Double Eagle loan and the Waste Water Treatment Plant loan.  She said this will improve the City's balance sheet and bond rating, therefore can improve the City's opportunities for securing grant funding.  She is requesting approval of this agreement to work with RBC Capital Markets.  She said the overall cost of the financial and legal services will be approximately $56,000.00.  She said the principal cost of the debt redemption and service fees will be included in the final budget.  She added the City has placed away in debt service the majority of the redemption and the associated fees.  She said this redemption will have no impact on current operations, staffing or capital investments.  She also said, as with most governments, this will be issued through bonds.  She said there is a bond redemption process that will take place which will represent the $56,000.00 cost.  She said there a third party oversight is required for bond redemption or refinancing.    Mr. Lowe explained this is an annual agreement with Carlsbad Municipal Schools to provide education and recreational programs.  He said the City of Carlsbad agrees to pay Carlsbad Municipal Schools $60,000.00.  He said these funds were appoved in the 2021-2022 Fical Year Interim Budget.       
 0:04:04	06:05:31 PM	Motion	The motion was made by Councilor Shirley and seconded by Councilor Anaya-Flores to approve Routine and Regular Business
 0:04:11	06:05:38 PM	Vote	The vote was as follows:  Yes - Carter, Rodriguez, Estrada, Shirley, Walterscheid, Anaya-Flores, Chavez; No - None; Absent - Waters; the motion carried.
 0:04:24	06:05:52 PM	3. Consider Approval of Temporary Use Application to allow for mobile sales (vending) of desserts and related food & drinks on city property located at 300 Diaz Ray Anaya San Jose Plaza Applicant: Hawaiian Island Hut, Nicole Brooks, Owner	
 0:04:43	06:06:10 PM	Mr. Patterson	Mr. Patterson explained this request is to allow the vendor to set up at Ray Anaya San Jose Plaza.  He said the vendor plans to sell desserts and drinks, she does not want to compete with the other vendor set up at the Plaza selling snow cones.  He said she will be selling different items, she has a business license and will be providing a certificate of liability insurance.  He said the Planning Department recommend approval of this request with the following requirements:  shall not disturb the peace with loud speaker, megaphone, bell, music or other disruptive noise, the applicant shall limit vending from 12 p.m. to 8 p.m. as per the application information.  He said approval will allow the applicant to sell desserts and drinks, non-alcoholic drinks on city owned property at the Ray Anaya San Jose Plaza beginning Saturday June 26, 2021 through Saturday October 30, 2021.  He said the applicant plans to primarily sell on weekdays.    operation.
 0:06:30	06:07:57 PM	Motion	The motion was made by Councilor Rodriguez and seconded by Councilor Carter to approve Temporary Use Application to allow for mobile sales (vending) of desserts and related food & drinks on city property located at 300 Diaz Ray Anaya San Jose Plaza Applicant: Hawaiian Island Hut, Nicole Brooks, Owner
 0:06:35	06:08:02 PM	Vote	The vote was as follows:  Yes - Carter, Rodriguez, Estrada, Shirley, Walterscheid, Anaya-Flores, Chavez; No - None; Absent - Waters; the motion carried.
 0:06:50	06:08:17 PM	4. Consider Approval of Temporary Use Application to allow for mobile sales (vending) of snow cones and other iced snacks on various city properties and Right-of-Ways Applicant: The Snow Train, Kevin Miller, Owner	
 0:07:05	06:08:32 PM	Mr. Patterson	Mr. Patterson explained his request is to allow the for mobile food truck sales on the streets and parks of the City of Carlsbad to vend various snacks to the general public.  He said the vendor needs the permission of City Council to vend on city streets, city owned property and right of ways.  He said the applicant will need to provide the City with a surety bond for this request.  He said the hours will be from 11 a.m. to 7 p.m. He said the Planning Department recommend approval of this request with the following requirements:  shall not disturb the peace with loud speaker, megaphone, bell, music or other disruptive noise, the applicant shall limit vending from 11 a.m. to 7 p.m. as per the application information.  He said approval will allow the applicant to sell  snow cones and and other iced snacks within city owned parks and city streets, beginning Wednesday June 23, 2021 through Friday December 23, 2021.   Mr. Lowe added that the Sports Complex has an exclusive vendor and the Sports Complex is off limits.    Councilor Walterscheid asked about the hours of 11a.m. to 7 p.m., what about the 4th of July celebration, will the vendor be allowed to sell after 7 p.m.  Mr. Patterson explained the vendor can request to be included in and sell until the event is over.
 0:09:27	06:10:54 PM	Motion	The motion was made by Councilor Shirley and seconded by Councilor Estrada to approve Temporary Use Application to allow for mobile sales (vending) of snow cones and other iced snacks on various city properties and Right-of-Ways Applicant: The Snow Train, Kevin Miller, Owner
 0:09:31	06:10:58 PM	Vote	The vote was as follows:  Yes - Carter, Rodriguez, Estrada, Shirley, Walterscheid, Anaya-Flores, Chavez; No - None; Absent - Waters,; the motion carried.
 0:09:48	06:11:15 PM	5. Presentation of the new Utility Billing System and Citizen Self Service (CSS)	
 0:09:57	06:11:24 PM	Mrs. Austin	Mrs. Austin explained the new billing system.  She said this system will go into live on August 1, 2021.  She said the billing has been done through the AS400, which is now obsolete and has served it's purpose.  She explained 3 years ago the City invested in an Enterprise Resource Planning system (ERP), provided by Tyler Technologies.  She said Tyler spealizes in public sector software solutions and Tyler is the premier ERP solution for government entities and is used around the world.  She said surrounding areas are also using Tyler, she mentioned Hobbs, Roswell, Clovis, Las Cruces and Eddy County to name a few.  She said in the last 3 years the City has gone live with the following modules with the ERP:  General Ledger, Cash Management, Requisitions and Purchase Orders, Work Flow, Accounts Payable, Payroll and Employee Self Service, Project Central, Fixed Assets, Cashiering, Asset Management which includes Work Orders and Fleet Management, Budget, New World Public Safety and EMS, InterGov for Planning and Engineering. She turned it over to Mrs. Salcido and Mrs. Brittany Aragon.  Mrs. Salcido and Mrs. Aragon explained the Citizen Self Service (CSS), Mrs. Salcido said CSS provides web based services to to municipal services and information.  She said through this service citizens can view bills, apply payments to utility bills, business license, animal license and more in real time.  Mrs. Aragon presented the CSS, she said you will first see the home page, you can login or create a login.  She said you can link multiple accounts to their login.  She said there are annoucements and they can be changed, updates or public information.  She said any utility accounts linked to the login will be under "Utility Billing Accounts", each customer will have a customer ID specific to them.  She said once the account is clicked on there will be an account summary and it will show the service address, account number, bill delivery preference, current balance, due date of the balance, pay now, name on account, address and their customer ID.  She said it will also show what services are on the account, which would be water, sewer, garbage, tax and the conservation fee.    She said under manage bills shows all bills for the specific account.  She said bill detail will break down the bill by meter readings, water usage, and billed usage.  She said it will also detail amount billed, any credits or adjustments and the amount due.  She said there will also be a consumption history available, there will be a 13-month graph, read dates, how many days in the cycle, and the usage.  She said there is also an option to change the delivery preference of the bill.  She said as of now paperless billing is not offered, with the new system it will be available.  She said there is a contact us tab for citizens to email any questions or concerns.  She said the lockbox previously used is no longer available and any citizen on ACH draft, the new system does not offer to let them set up re-occuring payments.  She said re-occuring payments can be set up through the cashiers office.  She said current customers on ACH draft have been notified with a form to be set up on ACH with the new system.  She said on June 29, 2021 there will be a pre-live pull from AS400 to Tyler Munis, on July 1, 2021 there will be a notice informing citizens as of July 15, 2021, the current online system and IVR services will no longer be in use, on July 20, 2021 is the final pull from AS400 and will be converted into Tyler Munis and on July 23, 2021 everything will be reviewing the data, July 26, 2021 the system will go live.  She said the first bill will be generated using the new system on August 1, 2021.  She said CSS will be operational to citizens with customer IDs or they can logon to create their customer ID.  Mrs. Salcido added the bill you see on the screen was created in house with the help of Tyler, it can be changed in the future, if needed.    Councilor Walterscheid asked what the cost of this is it expensive compared to where we were, or is it a much better system.  Mrs. Salcido said this is a much better system and doesn't have the cost difference available at this time.  She mentioned the system being used now only has 1 programmer that can do anything with it, not a corporation like Tyler, with Tyler Munis any problems can be handled by calling a 1-800 number.  Councilor Walterscheid asked with the cyber attacks that have been happening, will this be a problem at some point.  Mrs. Salcido answered that Tyler has their own protections in place and send emails if there are any issues going on.    Mr. Lowe added he would like to give the Finance Department some credit, as the AS400 is a 1975 system, it is archiac and antiquated.  He said the new system is expensive however this is the best system available to the City and had to invest in that type of technology to move forward.  Councilor Estrada asked if there has been any testing done on the system and if there have been any problems.  Mrs. Salcido answered the testing has been going on for about a year and a half and running parallels which means comparing the data from the old system to the new system, making sure rate, usage, and services on accounts are correct.  Councilor Estrada said glitches in new software happen.  Mrs. Salcido said yes gitches happen and the testing is done to make sure everything goes smoothly.       
 0:22:58	06:24:25 PM	6. Council Committee Reports	
 0:23:01	06:24:28 PM	Chief	Chief Lopez said Devon Energy has a Hometown Hero Program every quarter and take nominations and this quarter Mark Moreno was chosen.  He said Mr. Moreno has 18 years with the Carlsbad Fire Department, he is a paramedic, field training officer, a mentor, excellent personality, hard worker and proud he has been awarded this title.  He said Mr. Moreno is an excellent employee and a great guy.    Mayor Janway asked Chief Lopez to pay on congratulations from himself and City Councilors.  Mayor Janway introduced Sierra Chavez, who is working on suicide program.  Sierra Chavez said she has spoken to Mayor Janway and Mr. Lowe concerning the drugs in Carlsbad.  She said her husband passed away in July 2020, and wanted to know if there is any awareness programs here.  She said she is aware of the DUI Program here and would like to know if there anything for drug use.  She would like to make the public aware of the drug issues.  Mayor Janway said when she meets with Joana Wells, it could get started from there.  
 0:26:11	06:27:38 PM	mayor Janway	Mayor Janway asked if anyone in the audience would like to address the Council. No one appeared.
 0:26:20	06:27:47 PM	7. Adjourn	
 0:26:21	06:27:48 PM	Motion	The motion was made by Councilor Anaya-Flores and seconded by Councilor Chavez to Adjourn
 0:26:28	06:27:55 PM	Vote	The vote was as follows:  Yes - Carter, Rodriguez, Estrada, Shirley, Walterscheid, Anaya-Flores, Chavez; No - None; Absent - Waters; the motion carried.
 0:27:00	06:28:29 PM	Stop Audio Recording