0:00:00 06:01:26 PM Start Audio Recording [06:01:26 PM] 0:00:02 06:01:29 PM Invocation – Pledge of Allegiance 0:00:36 06:02:02 PM Mayor Janway announced that Mike Hernandez, City Administrator is retiring from the city after 26 years of service on January 31, 2019. He said Mr. Hernandez has been an excellent example of someone who worked his way up through the ranks due to capability and a strong work ethic. He added that Mr. Hernandez was well liked and respected by Council, the workforce, and by the community and did a great job during this busy growth period. Mayor Janway thanked Mike and congratulated him on a job well. Councilors shared their appreciation and thanked Mr. Hernandez for all of his hard work. 0:05:18 06:06:45 PM Update on Brine Well Remediation by Jim Griswold Mr. Jim Griswold gave a brief update on the Brine Well Remediation. He said drilling began on schedule at the end of September 2019 and grouting began in early Decmeber. He said the drilling progressed from south to north and the southern portion of the cavern looked much better than anticipated and grouting in that area is complete. He explained moving north a significant void has been encountered beneath the surface where 20 years ago a portion of the caven failed and a 100 to 110 foot of roof has been lost in the area. Mr. Griswold said the void looks to be 100,000 cubic yards of void in the area. He explained initially the total estimated grout deployment for the project was 30,000 cubic yards. He said this void is more than three times the original estimate. He explained they have began to deploy sand into the area and focus has been shifted to this area. He added they are still working very hard to stay within the cost estimate and this discovery may add 4 additional weeks to complete. Mr. Griswold added that today they have reached 120 days of operational time on the site without a lost time accident and while working 24/7 with multiple crews, large equipment, and through bad weather. 0:10:17 04:35:18 PM .... 0:15:17 04:35:18 PM .... 0:15:40 06:17:06 PM 1. Approval of Agenda 0:15:44 06:17:10 PM Motion The motion was made by Councilor Estrada and seconded by Councilor Anaya Flores to approve the Agenda 0:15:51 06:17:17 PM Vote The vote was as follows: Yes - Shirley, Waters, Walterscheid, Anaya Flores, Chavez, Carter, Estrada, Rodriguez; No - None; Absent - None; the motion carried. 0:16:23 06:17:49 PM 2. City of Carlsbad Financials - December 2019 Ms. Salcido reviewed the revenues and expenditures as of December 2019 for the General Fund and selected Enterprise and Special Funds contained within the City Budget. 0:18:48 06:20:15 PM 3. Routine and Regular Business A. Minutes of the Regular City Council Meeting held on January 14, 2020 B. City Personnel Report C. Purchasing 1) Consider Approval to Award RFP 2020-21 to Chavez Golf Shop for Lessee/Operator for Alcohol Sales at Lake Carlsbad Municipal Golf Course D. Contracts and Agreements 1) Consider Approval of Agreement between the City of Carlsbad and National Little Girls Softball for Sports Services at the Bob Forrest Sports Complex 2) Consider Approval of Agreement between the City of Carlsbad and Carlsbad National Little League for Sports Services at the Bob Forrest Sports Complex 3) Consider Approval of Agreement between the City of Carlsbad and Shorthorn Little League for Sports Services at the Bob Forrest Sports Complex 4) Consider Approval of Amendment to Agreement between the City of Carlsbad and Chandler Aviation for Ground and Terminal Space Leases at the Cavern City Air Terminal E. Monthly Reports 1) Community Development Department December 2019 2) Municipal Services Department December 2019 3) Utilities Department December 2019 F. Board Appointments 1) Golf Course Advisory Board Appoint Dean Bair remainder 4 year term G. Set the Date: March 10, 2020 1) Consider Approval of Resolution regarding the renaming of 106 North Mesquite formerly known as the Reintegration Center to the Jeff and Evy Diamond Building 2) Consider Approval of Ordinance rezoning part of “R-R” Rural Residential District to “I” Industrial District for an approximately 79.251 acre property located at Tract D-3, Danny Stafford Land Division #1 3) Consider Approval of Ordinance rezoning part of “R-1” Residential 1 District to “C-2” Commercial 2 District for an approximately 0.375 acre property located at 818 Center Avenue 0:19:10 06:20:36 PM Mayor Janway asked Mr. Britt to discuss Item C.1 Consider Approval to Award RFP 2020-21 to Chavez Golf Shop for Lessee/Operator for Alcohol Sales at Lake Carlsbad Municipal Golf Course; and Mr. Hernandez to discuss Item D.4 Consider Approval of Amendment to Agreement between the City of Carlsbad and Chandler Aviation for Ground and Terminal Space Leases at the Cavern City Air Terminal Mr. Britt explained the city received two proposals for lessee/operator for Alcohol Sales at Lake Carlsbad Municipal Golf Course. He explained the proposals were evaluated by a five member selection committee and Chavez's Golf Shop received the highest score. He said the committee's recommendation is to award the contract to Chavez's Golf Shop. Mr. Hernandez explained Item D.4 is to consider an amendment to the current Chandler Aviation Agreement. He explained the amendment calls for eliminating Tract 7 from the original agreement and making the tract available for lease by another business at the airport. 0:20:54 06:22:20 PM Motion The motion was made by Councilor Rodriguez and seconded by Councilor Waters to approve Routine and Regular Business 0:21:00 06:22:26 PM Vote The vote was as follows: Yes - Shirley, Waters, Walterscheid, Anaya Flores, Chavez, Carter, Estrada, Rodriguez; No - None; Absent - None; the motion carried. 0:21:33 06:23:00 PM 4. Consider Approval of Temporary Use Application to allow temporary housing as a temporary use at 2901 Hidalgo Road zoned “R-R” Rural Residential District Applicant: Lloyd Tiller Mr. Patterson explained this item was brought before the Planning and Zoning Commission in December and tabled due to certain deficiencies that were communicated to the applicant. He explained the item was brought back before the Planning in Zoning Commission in January and the applicant had met all the criteria communicated to him, therefore, the Commission is recommending approval. 0:23:26 06:24:52 PM Motion The motion was made by Councilor Carter and seconded by Councilor Waters to approve the Temporary Use Application to allow temporary housing as a temporary use at 2901 Hidalgo Road zoned "R-R" Rural Residential District; Applicant: Lloyd Tiller 0:23:33 06:24:59 PM Vote The vote was as follows: Yes - Shirley, Waters, Walterscheid, Anaya Flores, Chavez, Carter, Estrada, Rodriguez; No - None; Absent - None; the motion carried. 0:23:57 06:25:23 PM 5. Consider Approval of Resolution No 2020-04, a Resolution opposing the legalization of recreational Marijuana use in the State of New Mexico Mayor Janway explained the city has been asked to consider adopting a resolution voicing the Council's opposition to the legalization of recreational marijuana in the state of New Mexico. Councilor Walterscheid read the Resolution which focuses on the adverse impacts marijuana use has on our community. 0:26:34 06:28:00 PM Motion The motion was made by Councilor Walterscheid and seconded by Councilor Estrada to approve Resolution No. 2020-04, a Resolution opposing the legalization of recreational Marijuana use in the State of New Mexico 0:26:35 06:28:01 PM Vote The vote was as follows: Yes - Shirley, Waters, Walterscheid, Anaya Flores, Chavez, Carter, Estrada, Rodriguez; No - None; Absent - None; the motion carried. 0:27:01 06:28:27 PM 6. Consider Approval of Resolution No 2020-05, a Resolution adopting the City of Carlsbad Comprehensive Plan 2040 Mr. Patterson explained a Comprehensive Plan is used as a guide for development, growth, and to move in an organized manner into the future. He explained the final draft of the Plan provides Carlsbad with guiding principles meant to provide avenues to fully implement the Plan and move forward. 0:31:07 06:32:33 PM Motion The motion was made by Councilor Carter and seconded by Councilor Rodriguez to approve Resolution No. 2020-05, a Resolution adopting the City of Carlsbad Comprehensive Plan 2040 0:31:13 06:32:39 PM Vote The vote was as follows: Yes - Shirley, Waters, Walterscheid, Anaya Flores, Chavez, Carter, Estrada, Rodriguez; No - None; Absent - None; the motion carried. 0:31:36 06:33:03 PM 7. Council Committee Reports Councilor Rodriguez said a census meeting was held on Monday. He said they have a good active committee and they are looking into utitlizing social media to reach different age groups. He stated it is critical to count every person living in Carlsbad/Eddy County to receive funding for each person. He stressed that there is extreme confidentiality involved and the information gathered can not be disseminated for 72 years. 0:36:35 04:35:18 PM .... 0:39:22 06:40:48 PM 8. ADJOURN 0:39:34 06:41:00 PM Motion The motion was made by Councilor Anaya Flores and seconded by Councilor Estrada to Adjourn 0:39:42 06:41:08 PM Vote The vote was as follows: Yes - Shirley, Waters, Walterscheid, Anaya Flores, Chavez, Carter, Estrada, Rodriguez; No - None; Absent - None; the motion carried. 0:40:06 06:41:34 PM Stop Audio Recording